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Boards of Directors Digitalized By Loomion

Everything is being digitalized, including the meetings and processes around Boards of Directors. Loomion, a Data Security Provider specialized in Corporate Governance, offers a “Powered by EBRC” solution unique on the market.
(Featured Image: Markus Bosch, COO & Co-Founder of Loomion / Featured Image © Loomion)

Loomion improves organization and communication for the Board of Directors and the Executive Committees. Its unique solution, the only one of its kind on the market, makes it easier for administrators to share documents and exchange information with a high security standard. Ultimately, it simplifies the company’s governance. Almost two years ago in Luxembourg, Loomion established a partnership with EBRC, which hosts and operates the solution, in order to bring it to local, Belgian, and French stakeholders.

The aim? Easy and highly secure exchanges of documents. Via Loomion’s twelve Directors Portal, which is based on the de-facto industry standard for document management systems, that is Microsoft SharePoint, the Secretariat of the Board and Executive Committee is able to support and collaborate with the members of upcoming meetings, while enabling them to be better prepared by giving them access to the relevant information and documents. The members of the Board of Directors can access the information and documents online as well as offline from anywhere in the world, in an extremely secure way.

In practice, users will find all the information related to their next meeting: when and where it will take place; how to get there; the documents that need to be reviewed, and more. Loomion makes it easy to find the documents to be processed, to sign them digitally, as well to collaborate more efficiently with one’s peers. Various editing tools are available, from highlighting important content to adding personal comments or making full-text searches in any given document. Finally, amongst its functionalities, the solution offers features to participate in discussions and votings related to the documents, such as decisions through circulars, as well as public or secret polls.

The strong asset of the solution: security

In essence, the whole Microsoft SharePoint environment has been shifted to a banking industry security standard. This prevents any unauthorised access, would it be external or internal. If SharePoint does not fit in with the customer’s IT strategy, Loomion offers managed services at the application level, in partnership with EBRC’s managed operations in its Tier IV certified, highly available and secure Data Centres in Luxembourg.

The member access to the documents is based on the ‘Need-to-Know’ principle, which entirely prevents unauthorised access. Network traffic is encrypted at all times and the documents are securely transferred to the mobile devices. Similarly, the database containing the documents is also encrypted. A powerful log file system records every action of every participant on the portal, ensuring the highest level of accountability at any time.

All Loomion applications are protected by a three-factor-authentication (3FA). Each device is equipped with a unique certificate and the user’s Active Directory identifier. The mobile application uses Public Key Infrastructure (PKI) for access control and communication encryption with the servers.

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